The Benefits Coordinator assists in the administrative functions of UMA Benefit Plans, reporting and implementation tasks. This position will administrate benefits assistance to all levels of management and staff as well as supporting the Human Resources Department with overall administrative support. They will be responsible for providing support to HR staff, managers and employees as it relates to Benefit HR systems, data, processes, policies and procedures.
Primary Duties and Responsibilities
Employee contact for benefit issues/concerns and assist to work to resolution.
Assists in working weekly error reports from automated vendor exports and imports.
Reconcile monthly vendor invoices and COBRA check/premiums.
Assists with performing monthly HRIS and benefit vendor analysis/audits to ensure data accuracy.
Assists with annual open enrollment process.
Coordinates early and mail in benefits payments with employee and payroll while employee is on an approved LOA.
Actively participates in year-end benefit data collection (i.e. W-2 gathering).
May be asked to update and or upload benefit plan related documents.
Scanning and uploading employee record documents in HRIS (UltiPro).
Various Human Resources Administrative functions.
Serves as backup on Drug Test coordination and Workers Compensation.
Other duties as assigned by Vice President of Human Resources.
Demonstrates knowledge of, and carefully follows all applicable federal and state compliance requirements and regulations including those prescribed by the Department of Education, accrediting agencies, CIE, and internal UMA policies and procedures.
Effectively communicates compliance requirements to students and other staff as appropriate and quickly escalates any compliance concerns to the Compliance department.
Associates degree in Human Resources or related field preferred.
1-2 years Human Resources and or benefits administration experience required.
Proficiency with Microsoft Office Suite (e.g. Excel, Word, PowerPoint and Sharepoint) required
HRIS (UltiPro) experience preferred.
CBP, CEBS or Professional HR certification preferred.
Associated Knowledge, Skills & Abilities
Knowledge of benefits.
Knowledge of UltiPro HRIS.
Demonstrated experience interacting with employees at all levels and providing excellent customer service.
Ability to handle confidential and time sensitive information.
Strong problem solving skills.
Strong attention to detail, organizational and follow through skills.
Demonstrated administrative skills.
Strong communication skills.
Ability to handle and manage multiple assignments and projects while effectively balancing schedules and ad hoc requests.
Flexibility to work evenings and weekends as needed.
Requires long periods of sitting at a desk working on a computer
Requires occasional bending, stooping and squatting