Purpose of the Position:

The Procurement Specialist is responsible for the day-to-day management and administration of purchasing and vendor contract management. Acts as a key facilitator for internal and external inquiries. Meets with department representatives with a shared high focus on customer service. Works with the various departments to get the most cost-effective solution that will help our students and institution.

The job title reports to the Manager, Procurement.

UMA is a nonprofit healthcare educational institution with a national presence. Headquartered in Tampa, Florida and founded in 1994, UMA offers content-rich, interactive online programs as well as hands-on training at our Clearwater, Florida campus. 

• Anticipated starting salary of $60,000; pay rate negotiable based on experience and qualifications.

• Medical (including prescription), Dental, Vision (UMA subsidized)
• FSA/HSA (Depending on Medical Plan chosen)
• $50,000 Life Insurance (UMA paid)
• Additional Voluntary Life Insurance (Team Member paid)
• Employee Assistance Program – EAP (UMA paid)
• Long Term Disability (UMA paid)
• Short Term Disability (Team Member paid)
• Supplemental Insurance such as Critical Illness, Accident, and Hospital (Team Member Paid)
• Paid Time Off – 15 days accrued in year 1, 9 holidays, and 1 day of Volunteering Time Off
• 401k (eligible upon completion of 90 days of employment and must be at least 21 years of age)
• Pet Insurance
• Identity Theft Protection

Key Responsibilities:

Functional:

Identifies and enables cost savings while maintaining exceptional customer service to the campuses.

• Responsible for training and assisting department representatives towards greater effectiveness and efficiency.
• Works collaboratively with leaders across the organization to remove barriers to achieving the department’s procurement objectives.
• Facilitator for contract management; executes a broad variety of administrative functions and interfaces with legal, accounting, the vendor and respective department owner.
• Take a liaison role with departments as needed when determining the appropriate methods for procurement and contract placement.
• Works with Departments to design specifications and requirements for informal and formal solicitations that result in contracts, or Purchase Orders.
• Conducts complex negotiations with vendors independently and with guidance from Legal Counsel.
• Negotiates solutions and language with departments, contractors, and other stakeholders.
• Works with staff on review of procurement contracts and assists them in the identification of issues and in the drafting of language for the disposition of such issues.
• Key facilitator for contract inquiries and details along with providing insight/direction to end users regarding the contract process.
• Prepares and presents complex contracts to senior level management.
• As a key contact, he/she will be highly involved with all levels of the organization including staff, faculty, head of departments and external contracting agencies and their representatives.
• Administers the petty cash, gift card, and grad assistance programs to effectively record and document the distribution of UMA sponsored funds.

Technical:

• Thrives in team environment where excellent verbal and written communication skills are paramount.
• Provides a high level of judgment and discretion when dealing with proprietary information.
• Works autonomously and efficiently while being motivated, goal oriented, having great attention to details, and completing accurate work.
• Agile when solving issues on a day-to-day basis, as they occur.
• Works with an aptitude for understanding new system concepts and developing skills.

Support Institutional Initiatives:

• Keeps current on institutional goals, objectives, and progress
• Engages in institutional sponsored activities and initiatives as appropriate
• Leads with courage in support of change initiatives that impact organization
• Manages and assists in coordinating efforts between departments within UMA

Compliance:

• Demonstrates knowledge of, and carefully follows all applicable federal and state compliance requirements and regulations including those prescribed by the Department of Education, accrediting agencies, CIE, and internal UMA policies and procedures.
• Effectively communicates compliance requirements to students and other staff as appropriate and quickly escalates any compliance concerns to the Compliance department.

Work Experience, Skills & Abilities:

Minimum Requirements:

• Bachelor’s degree or equivalent combination of education and experience
• 3-5 years of relevant procurement experience.
• Demonstrated experience in contract or subcontract negotiations and administration.
• Proven successful track record collaborating with departmental staff on all company levels and vendor partner size and complexity required. 
• Analytic and problem-solving skills.
• Ability to manage priorities in a tight deadline environment.
• Excel in team environment where excellent verbal and written communication skills are paramount.
• High level of judgment and discretion when dealing with proprietary information.
• Work autonomously and efficiently.
• Motivated, goal oriented, and great attention to details and accuracy.
• Effectively work with others in and outside of the department.
• Agile in solving issues on a day-to-day basis, as they occur.
• Have an aptitude for understanding new system concepts and skills.
• Comprehensive working knowledge of Microsoft Office applications, such as Word, Excel, PowerPoint, Visio, and Outlook other business tools such as Microsoft Teams.
• Able to professionally communicate in verbal and written English
• Able to support a diverse and inclusive work environment

Preferred Requirements:

• Bachelor’s degree in business or related discipline preferred.
• Experience using purchasing and contract management system is a plus, preferably Jaggaer Contract Director, Sourcing Director, and Spend Director

Working Environment:

• Ability to work full-remote, on-site, or a hybrid attendance mode
• Flexibility to work evenings and weekends as needed.

Physical Demands:

• Requires long periods of sitting at a desk working on a computer
• Requires ability to travel
• Requires occasional bending, stooping and squatting
• Requires occasional lifting of up to 10 lbs.

OUR VALUES

Our institutional values are shaped and validated by our team members. They describe how we strive to operate and are the standards of behavior we look to embody. 

ACT WITH INTEGRITY

We operate honestly and ethically in an industry-compliant fashion. We are fair and trustworthy in our interactions with all we serve. Our team members, at all levels, lead by example and strive to do the right thing for our students and for each other. We are disciplined professionals who strive to be straightforward and dependable.

CHAMPION STUDENT OUTCOMES

We live by a strong commitment to our students and are passionate about preparing them for meaningful careers. We are deeply dedicated to ensuring students’ educational and career success. We excel at building our students’ confidence and empowering them to reach their full potential.

COMMIT TO TEAM MEMBER SUCCESS

We are committed to our team members’ success and to each other’s success. We strive to create an environment that attracts and retains the best talent while offering continuous learning, professional development and career growth opportunities. We recognize and reward our team members for their contributions to the organization and to our students.

PURSUE RESULTS WITH PURPOSE

We pursue results with a sense of urgency and purpose. We take responsibility for achieving ambitious, measurable results and hold each other accountable. We think strategically and critically, greet new ideas and challenges openly, and look for innovative solutions to challenges.

HAVE FUN. BUILD ENERGY

Enjoying what we do is central to achieving our goals. Building energy, having fun, being optimistic and creating a positive working environment are all critical to our success and that of our students. We strive to be inspired and to inspire others. We consistently show appreciation and celebrate our successes, both large and small.

WORK AS ONE

We believe that diverse, inclusive teams produce breakthrough results. We strive to build and maintain positive relationships with colleagues from all types of backgrounds by showing respect and humility when interacting with each other and resolving conflicts in a constructive manner. By working together, we win together - as one - ensuring that the goals of the company are the focal point of our efforts.

Acknowledgement

This job description is intended to be an accurate reflection of the current position.  It may not include every job responsibility.  Job duties may fluctuate based on needs of the business.  UMA reserves the right to revise the job or require that additional or different tasks be performed.

I have read and understand all the responsibilities and accountabilities in my job description.  This job description is a tool used by me and management to help assess, evaluate and provide guidelines and expectations for the position named herein.  I understand that it is not a contract and it does not constitute any guarantee of future employment. 

UMA will NEVER ask you to send money or ask you to provide bank account information in order for you to get reimbursed for tools to work. If you have been contacted by someone claiming to be from UMA about a job posting, you can always verify the position at https://careers-ultimatemedical.icims.com/